Skip to Content

Rental Applications: 5 Tips to Stand Out and Get Approved

Woman gathering documents, prospective renter perfecting rental application. In the current highly competitive rental market, it is important to stand out as a potential tenant in order to secure your ideal rental house. Landlords and property managers receive numerous applications from eager renters, making it crucial for applicants to distinguish.

A robust application emphasizes your qualifications and establishes trust with decision-makers. In order to distinguish oneself, it is advisable to utilize effective strategies when filling out your application, including comprehensive research, presenting a reliable record of previous rentals, demonstrating your financial stability, and adhering to a professional demeanor.

By exhibiting reliability, prudent financial management, and professionalism, you can ensure your application differentiates from other applicants and improve your chances of having your rental application approved.

1. Research and Preparation

Commence the process by conducting research on the rental market and surrounding localities. Study rental costs, availability, and trends to help you adapt your application to exhibit a genuine commitment to your housing search. Identify the unique needs of landlords, like credit history and reports, income qualification, and pet rules, to fit your application with their expectations

Gather all relevant documents and information in advance, including but not limited to a driver’s license or government ID, evidence of income, rental history, and personal references. Make a checklist of these documents and incorporate supplementary evidence, such as letters of reference from prior landlords or documents attesting to good conduct, to manifest a sense of organization and readiness. 

The demonstrated commitment and meticulousness distinguish your rental application from the competition, increasing your chances of acquiring the desired rental unit.

2. Present Rental History

A solid rental history is crucial for obtaining a desirable rental unit. Landlords and property managers exhibit a preference for tenants who possess a track record of responsible tenancy. To effectively showcase your rental history, it is crucial to present evidence that demonstrates your dependability, integrity, and adherence to lease terms

To present an up-to-date and precise depiction of your rental history: provide recent and relevant references, exhibit a consistent and timely payment history supported by rent receipts or bank statements, demonstrate financial responsibility, and ensure a steady source of income. Emphasize positive rental experiences or extended tenancies that demonstrate respect for the living space and the ability to keep the property in good condition.

To create a favorable impression of your rental history, accentuate positive feedback or praises acquired during these experiences. By employing these methods, you can offer a convincing rental history to landlords and property managers.

3. Showcase Financial Stability

To make oneself an attractive tenant, you have to demonstrate financial stability in your rental application. Landlords and property managers exhibit a preference for tenants who can consistently fulfill their financial responsibilities and demonstrate appropriate money management

Provide proof of consistent income with pay stubs and indicate any supplementary sources of income or assets to showcase financial stability. This demonstrates a dedication to fiscal responsibility and prioritizes financial commitments.

Indicating good financial standing improves your chances of being approved for the rental property, assists in negotiating favorable lease terms or rates, and fosters a positive relationship with your landlord. This characteristic sets you apart from other potential tenants and enhances your suitability.

4. Respond Promptly and Professionally

Responding quickly and professionally showcases traits of reliability, accountability, and deference toward the landlord or property manager. By responding to queries as soon as possible, you illustrate your devotion to the rental procedure and enhance the likelihood of securing the preferred residence.

Regularly monitoring various communication channels, such as email inboxes, voicemail, and other contact platforms, is essential. If you anticipate being unable to respond, it is advisable to inform the other party in advance and furnish an estimated date of response. Ensure you maintain a professional tone and approach in all communications.

This tactic distinguishes you from other applicants who don’t emphasize fast communication, and it reflects well on your character and demonstrates organization and proactiveness, which can create trust and confidence with the landlord or property manager. Reacting quickly and professionally fosters a favorable landlord-tenant connection by displaying your commitment to communicate and collaborate effectively during your tenure.

5. Follow Up

Following up on your rental application is imperative if you like to stand out from the crowd. The aforementioned traits, namely foresight, real desire, and dedication, serve as indicators of one’s commitment to obtaining the rental property. 

Express gratitude for the chance, ask about the status, and request supplementary data or paperwork by sending a considerate email or phone call. Maintain a professional tone while being respectful of the landlord’s time.

Following up has the advantages of exhibiting desire and dedication, resolving issues and inquiries, and expressing gratitude for the opportunity to apply. The implementation of a proactive approach has the potential to mitigate uncertainty and bolster the efficacy of one’s application.


An exceptional application catches the landlord’s attention, leaves a positive impact, and may even provide you with leverage to negotiate better lease conditions. This proactive strategy increases your chances of securing a suitable rental property and fostering a positive landlord-tenant relationship.

At Real Property Management Pocatello, we offer proficient market assessments for potential rental property investors, along with comprehensive management services for rental homes. For further information regarding our available services, please contact us or call 208-234-1000.

We are pledged to the letter and spirit of U.S. policy for the achievement of equal housing opportunity throughout the Nation. See Equal Housing Opportunity Statement for more information.

The Neighborly Done Right Promise

The Neighborly Done Right Promise ® delivered by Real Property Management, a proud Neighborly company

When it comes to finding the right property manager for your investment property, you want to know that they stand behind their work and get the job done right – the first time. At Real Property Management we have the expertise, technology, and systems to manage your property the right way. We work hard to optimize your return on investment while preserving your asset and giving you peace of mind. Our highly trained and skilled team works hard so you can be sure your property's management will be Done Right.

Canada excluded. Services performed by independently owned and operated franchises.

See Full Details